Shore Hills Country Club By Laws

BY - LAWS of SHORE HILLS COUNTRY CLUB

ARTICLE 1 --- Name

The name of this CLUB shall be SHORE HILLS COUNTRY CLUB

ARTICLE 2 --- Purposes

The purposes for which the CLUB is formed are:

To develop and maintain congenial, social and recreational activities;

To establish and maintain the standards of "SHORE HILLS" on Lake Hopatcong;

To create and endeavor to perpetuate a high standard at "SHORE HILLS" on Lake Hopatcong

To promote health, welfare, pleasure, recreation, indoor and outdoor sports, entertainment, congenial activities and good fellowship among the members of the CLUB, and to furnish them with reasonable facilities for the enjoyment of the properties at "SHORE HILLS" on Lake Hopatcong;

To provide and maintain an adequate system of administration;

To provide for the care and maintenance of all CLUB properties, now or hereafter owned, leased or otherwise acquired, and for that purpose to establish proper costs, charges and assessments that may now or hereafter be levied upon CLUB members;

To formulate rules and regulations and provide for the enforcement thereof, for the use of all CLUB properties and facilities now or hereafter owned, leased or otherwise acquired.

ARTICLE 3 --- Membership

Section 1. Those people who acquire or have acquired ownership of property by deed in the SHORE HILLS section of Lake Hopatcong, shall be eligible for membership in the SHORE HILLS COUNTRY CLUB. Persons who contract or have contracted to purchase property at SHORE HILLS on Lake Hopatcong shall be eligible for membership in the SHORE HILLS COUNTRY CLUB. Any person becoming a member of said CLUB agrees to abide by all rules and regulations of the CLUB.

Section 2. Those people who acquire or have acquired or contracted to acquire property by deed in the geographical area of the Southern part of Lake Hopatcong are eligible for membership. This Geographical area includes the towns of Landing, Mt. Arlington, Hopatcong, Stanhope, Netcong, and Port Morris.

Section 3. Those people who contract to rent a boat slip for the boating season April 1 - October 31 are not bound by the restrictions of Sections 1, 2 above. It is required that they reside in Morris or Sussex County.

Section 4. There shall be a membership committee, which shall consist of the Board of Trustees. All applications for membership are subject to approval by the Membership Committee. In the event of the failure of the prospective members to obtain approval of the majority of the Membership Committee, it shall serve to deny to said prospective member the use of any facilities owned by the CLUB.

Section 5. There shall be only three (3) classes of membership; Active, Active Family and Associate. The following provisions shall apply to such members; Active members shall consist of those who acquire or have acquired property by deed in the SHORE HILLS section of Lake Hopatcong. and those who have contracted to purchase property in the SHORE HILLS section of Lake Hopatcong. Active Family members shall consist of the members of the immediate family of an active member in good standing. Immediate family shall mean husband or wife, unmarried sons and daughters living under the same roof with an active member in good standing. Joint owners shall each be required to file separate applications for membership. Ownership by husband and wife of any and all properties shall be deemed to be a single active membership. Associate members shall consist of all members included in Sections 2, 3 above, that do not live or own property by deed in the SHORE HILLS section of Lake Hopatcong.

Section 6a. House Guests; The Board of Trustees may, in its discretion, grant the house guest (house guests shall mean persons residing with or visiting a CLUB member and who pay no rent) occupying premises of members in good standing, permission the use facilities belonging to the CLUB, such privileges to be granted upon such terms and conditions as the Board of Trustees may determine.

Section 6b. Rental Guests; Upon approval by the Membership Committee of an appropriate application, the use of CLUB property and facilities may be extended to persons renting or leasing property or properties situate in the SHORE HILLS section of Lake Hopatcong, subject to such regulations and rules as the Board of Trustees may from time to time prescribe.

Section 7. None but Active members in good standing shall be entitled to vote or hold office, except as in these by-laws otherwise provided. Each Active member shall have one (1) vote.

Section 8. Membership in the CLUB may be terminated by vote of the Board of Trustees.

Section 9. Upon termination for any reason of membership in this CLUB, all CLUB privileges shall thereby cease.

Section 10. If any member shall be charged with conduct deemed injurious or detrimental to the order, peace, interest or welfare of the CLUB, or conduct unbecoming to a member or with violation of these by-laws or rules and regulations or amendments thereof, The Board of Trustees will consider the charge and a two thirds (2/3) vote shall determine the truth thereof, and if a member is found guilty of such charge or charges, it may censure, suspend or terminate the membership of the person or persons charged.

ARTICLE 4 --- Rules and Regulations

Section 1. The Board of Trustees may from time to time formulate and prescribe rules and regulations and the manner of enforcement thereof with respect to the use of all CLUB properties, facilities and activities. Each member of the CLUB shall be bound by and shall conform to and abide by the by-laws, the amendments and supplements thereto and all rules and regulations adopted from time to time.

Section 2. The Board of Trustees, with the approval of a majority vote, may reinstate any suspended or expelled member.

ARTICLE 5 --- Violations

Charges against any member as set forth in Section 10 of Article 3 hereof, shall be upon written complaint, signed by five (5) or more active members, and shall be voted upon in the manner prescribed in section 10 of article 3.

ARTICLE 6 --- Records

The treasurer or such other person who may be appointed by the Board of Trustees shall keep a record of all active members. The said record, subject to the rules fixed by the Board of Trustees, shall be open to inspection by any person having a lawful and proper interest therein.

ARTICLE 7 --- Salaries

No officer unless expressly provided by the general membership, will receive any salary or remuneration. Salaries or other vouchered expenses may be paid to the employees of the CLUB, and the Treasurer.

ARTICLE 8 --- Meetings

Section 1a. The annual meeting of the active members of the CLUB shall be held at the SHORE HILLS COUNTRY CLUB clubhouse on the second Saturday of July of each year, at 8 o'clock P.M., but may be adjourned by a majority vote of those present. No person not an active member shall be present, unless such person is invited to attend by the President or the Board of Trustees.

Section 1b. At such meeting the order of business will be:

Minutes of Previous Annual Meeting;

Reports of Board of Trustees;

New Business;

Election of Board of Trustees.

Section 1c. Each active member shall be entitled to vote as herein before provided. Votes at the annual meeting may be cast in person only.

Section 2. Special meetings of the CLUB may be called by the Board of Trustees, specifying the purpose and objects of the meeting. No person not an active member shall be present at the special meeting thereof, unless such person is invited by the Board of Trustees.

Section 3. All meetings will be held at the SHORE HILLS COUNTRY CLUB clubhouse.

Section 4. Unless otherwise provided herein, five (5) days notice by mail shall be given of all meetings, addressed to the members as their addresses appear on the books of the CLUB. The Treasurer shall send all notices required to be given by these by-laws.

Section 5. Ten (10%) per cent of the total active members, in person, shall constitute a quorum for the conduct of business at any regular or special meeting of the CLUB.

Section 6. Any notice by statute or by these by-laws required to be given to a member may be waived by such member, if in writing and signed.

Section 7. The Board of Trustees will meet the Third Tuesday of each month and the First Tuesday of the months of June, July, August, and September. The meeting will start at 8 P.M.

ARTICLE 9 --- Board of Trustees -- Officers

Section 1. The Board of Trustees (Officers) of this CLUB shall be a President, a Vice-President, a Secretary, a Treasurer, a Mens Club Advisor, a Womens Club Advisor, a Boat/Dock Manager, a Beach Manager, a Swim Team Parents Club Advisor, a Lifeguard Manager and a Clubhouse/Bar Manager. Other active members can be assistants on the Board as deemed necessary. Each of these persons must be an active member in good standing. Board members shall hold office for one (1) year and until their successors are elected and qualify. A person may be re-elected and may hold more than one (1) position. A member can become a Board Member by applying to the existing Board or by being invited by a Board Member to apply for Board membership The existing Board can approve an application with a two-thirds (2/3) approval vote. The active membership can also approve an application with a simple majority vote.

Section 2. A Board of Trustee member can be removed by a simple majority vote of the Board of Trustees. A Board member can also be removed by a simple majority vote of the active membership. A replacement Board member must be nominated at the same meeting an existing Board member is removed.

Article 10 --- Duties of Officers of the Board

Section 1. The President shall preside at all meetings of the CLUB and shall administer all laws and regulations of the CLUB, with the assistance of the Board of Trustees.

Section 2. The President or Vice-President shall, with the Secretary or Assistant Secretary, sign all written contracts and all other written obligations of the CLUB, excepting checks and drafts of the CLUB, which shall also be signed for by the Treasurer.

Section 3. The President may appoint such Committees from the membership as shall be deemed necessary.

Section 4. In the absence or the incapacity of the President, the Vice-President shall perform these duties. In the absence or incapacity of both, the remaining Board of Trustees may delegate a Board member to perform these duties.

Section 5. The Secretary shall keep the minutes and other official reports of the CLUB and shall perform such duties as the Board assigns. The Secretary shall also have custody of the seal and shall affix same to any documents whenever required by law or by order of the Board of Trustees.

Section 6. The Treasurer shall have custody of all funds of the CLUB and shall disburse same according to the directions of the Board of Trustees, but no payment shall be made unless by receipted bill, which shall also include gratuities. They will also perform the usual duties required of and associated with the office of Treasurer.

Section 7. The Board of Trustees shall require the furnishing of a bond in such amount as it deems necessary by all officers and employees who handle CLUB funds, the premiums for such bonds to be paid by the CLUB.

Section 8. All disbursements in behalf of the CLUB shall be by check. All checks shall be signed by any two (2) officers authorized and designated by the Board of Trustees or other persons authorized by resolution of the Board of Trustees.

Section 9. The Board of Trustees, whenever required, may authorize and designate such officers as may be required or deemed desirable and for the good of the CLUB to execute and deliver any documents, contracts, leases, deeds, mortgages, certificates, bonds, notes or any other legal instructions of title or financial or other obligations of the CLUB, in accordance with Article 11 below and any other rule or regulation.

Section 10. A majority of the Board of Trustees may employ the President to engage counsel for such periods as may be deemed for the best interests of the CLUB, and to fix compensation for such service.

Section 11. The Board of Trustees may also authorize the officers to employ such assistants as they deem necessary to carry on efficiently the activities and other functions of the CLUB and to designate their duties. They may recommend to the general membership the compensations to be paid therefor, which compensations, however, shall only be voted at the regular or special meeting called for that purpose, and on a vote of a majority of the active members present.

Section 12. The Board of Trustees may from time to time appoint from the CLUB membership such committees as may be deemed advisable or desirable for administration purposes or the welfare of the CLUB.

Section 13. INDEMNIFICATION. Indemnity of Board of Trustees. Each Board member and his or her heirs, executors, and administrators shall be indemnified by the corporation against expenses and liability reasonably incurred by him or her, imposed on him or her in connection with or arising out of any action, suit, or proceeding whether based on common law, law of any state, or the law of the United States to which he or she were made party by reason of his or her being an Officer of this corporation except in relation to matters as to which he or she shall be finally adjudged in such action, suit or proceeding to be liable because of negligence or misconduct in the performance of his or her duties as such Officer. The foregoing rights shall not be exclusive of any of the rights to which any Officer may or might be entitled to as a matter of law or otherwise and shall be available whether or not an Officer continues to be such at the time of incurring such expenses and liabilities.

ARTICLE 11 --- Ownership of CLUB Property

Title of all property of the CLUB shall be held in the name of the CLUB. Any conveyance of property shall be made in the name of the CLUB by the President and attested by the Secretary, or in the absence of these officers, by those delegated to perform such duties as elsewhere in these by-laws may be provided. None of the property of the CLUB shall at any time nor for any reason whatsoever, be sold, pledged, mortgaged or encumbered in any sum whatsoever, or through any means, unless it is by recommendation of the Board of Trustees of the CLUB, which recommendation must first be approved by no less than two thirds (2/3) of the Board of Trustees, and after such approval of the recommendation of the Board of Trustees, no less that sixty six (66%) per cent of the active membership of the CLUB shall, at a special meeting called for that specific purpose, approve the sale, mortgage or encumbrance of any of the property of said CLUB. This Article shall not at any time be altered or amended without unanimous approval from the Board of Trustees and ninety (90%) per cent approval from the active membership.

ARTICLE 12 --- Amendments

These By-Laws, other than as provided in Article 11 herein, may be amended at the annual meeting or at any special meeting called for that purpose by two thirds (2/3) of all active members present, or by a majority of the total active membership, whichever shall be the greater number, provided first that written notice of the proposed amendments shall be submitted to the Board of Trustees at a regular or special meeting and the same is approved by not less than two thirds (2/3) of the Board then present; and provided second that notice of the proposed amendments after approval by the Board of Trustees, shall be posted in a conspicuous place in the office of the CLUB or at the bulletin board at the beach, or some other suitable place, at least ten (10) days before the date of the meeting of the CLUB at which same is to be submitted; and provided third that a copy of the proposed amendment is sent to each active member of the CLUB, together with a notice of the meeting called for the purpose of amending the By-Laws.

ARTICLE 13

Anything to the contrary notwithstanding, these by-laws are subject to an agreement to which each member subscribes and hereby ratifies and approves with the same force and effect as if he or she had subscribed and executed personally said agreement. A true copy of said agreement is hereunto annexed and made part of these by-laws.

ARTICLE 14

These by-laws are an update of the original by-laws adopted August 2, 1951, and the revision/update adopted July 14, 1956. These by-laws take in account any and all of the changes and amendments made since the earlier versions.

RULES AND REGULATIONS
Governing Maintenance of Facilities
SHORE HILLS COUNTRY CLUB
Dated July 15 1997

1. Membership cards shall be issued to each member and their families. No cards shall be transferred to any one eligible for membership. In the event that a card is transferred, the original card owner will be warned one (1) time, and any repeat incidents can result in cancellation of membership at the discretion of the Board of Trustees.

2. No membership cards will be issued unless current dues are paid.

3. Dues Schedules is as follows, effective 1/1/2005;

Basic Membership $ 200.00

Basic Membership AFTER MAY 15 $ 225.00

Boat Membership (due before 2/15) $ 200.00

Boat Initiation Fee (new slip rentals only) $ 200.00

Single Boat Slip (due before 4/1) $ 575.00

Double Boat Slip (due before 4/1) $ 725.00

Boat Ramp/Rack (due before 4/1) $ 75.00

Winter Boat Storage Fee $ 125.00

The Boat Membership Fee when paid by 2/15 will reserve a slip (if available) for the member until 4/1 by which the Slip Fee must be paid in full or the slip can be rented to another member.

4. In the event that any member or their guests , conduct themselves in such manner , or misuse of the facilities, and are deemed to be objectionable, to the best interests of the CLUB, by the Head Lifeguard, Lifeguard Manger, Beach Manager, or any member of the Board of Trustees, they shall be removed from the beach or facilities. In the event that said member or their guest or guests continue in an objectionable manner, charges shall be preferred against said member or members and shall be acted upon in accordance with Section 10, Article 3, of the By-Laws.

5. In the event a membership card is lost, same shall be replaced, upon payment of $5.00 to the treasurer. Anyone finding lost membership cards and attempting to use same as their own, shall have said card confiscated.

6. Guests must be signed in by the member by asking the Gate Guard or a lifeguard for the Guest Signin sheet. Only adult members can sign in a guest. Guests that live in the membership geographical area are permitted one guest visit only. If they wish to return, they must become members. Guests that live outside the membership geographical area are allowed unlimited visits when accompanied by a member. The member is ultimately responsible for the conduct of their guests.

SHORE HILLS COUNTRY CLUB BEACH
Rules and Regulations

1. Membership cards are to be carried by a member for all members in their group. Cards do not have to be worn but should be available for display upon request from a guard, Guard Manager, or Beach Manager.

2. Dogs, or other pets, are not permitted on the beach, or picnic area. Boaters bringing their pets with them are not allowed to let the pet relieve itself on beach property before they leave or upon their return.

3. Bottles are not permitted on the beach without a protective holder.

4. No ball playing on the beach or in the wading area of the water.

5. Non-swimmers are not permitted on the docks unless accompanied by an adult swimmer. Children under the age of twelve(12) years old are required to have earned a Dock Badge in order to be allowed on the docks.

6. Diving is at your own risk.

7. No bicycles are permitted on the beach, or docks.

8. No running or playing on the docks.

9. Obstructions are not permitted on the docks.

10. Fishing is not permitted on the swimming area docks or either swim platform or the diving platform during the hours of 11 am. to 8 PM. when the beach is open. No fishing is permitted from said docks or platforms during a swim meet. Fishing in any swim area is not permitted when the beach is open unless it is during the Fishing Derby. Fishing is not permitted from any boat or slip unless it is the members assigned boat slip.

11. The lifeguard may at their discretion restrict swimming in any area, and remove any person from the beach and swimming area for any reason of misconduct.

12. Parents shall be responsible for damages to Country Club property by their children. Membership privileges will be revoked for non-payment of damages, as well as for conduct of children deemed detrimental to the best interests of the membership. A majority vote of the Board of Trustees present at a meeting shall be sufficient to revoke such privileges after presentation of charges and a hearing before said Board, to which all parties involved shall be present.

13. Any other rules and regulations posted at the beach are applicable.

SHORE HILLS COUNTRY CLUB DOCKING FACILITIES
RULES AND REGULATIONS

1 -- Boat docking fee must be paid not later than March 31 of each year, to assure reservation of the same slip for the ensuing year. First year boaters will be required to pay a Boat Initiation fee of $200.00.

2 -- Each boater will be assigned a slip. They will only dock their boat in this assigned slip. If they want to change their slip, they must obtain approval from the Boat Manager. Repeat boaters will be assigned the same slip as the previous year unless they inform the Boat Manager that they want a different slip.

3 -- No boat will be launched and docked without full payment of Slip fees, unless prior arrangements have been made with the Boat Manager and agreed to in writing.

4 -- Boat slips are assigned with preference given to repeat boaters that have paid their Membership fee before 2/15.

5 -- All boaters will be given a key to the lock on the drive through gate at the southern end of the beach. If they lose the key there is a $5.00 charge for another key. These keys are not to be duplicated by the boaters and distributed to other people. The lock will be periodically be changed before boating season begins. Boaters will be notified of this at a meeting for this purpose and issued a new key.

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